"Funds are for the current year and should be spent . . . throughout the year. . . (Unused funds will be returned to the District before June 30th.)" DISTRICT PROCEDURES MANUAL
Funding formulas are calculated using "per capita [per student] allotments [which] shall be based on October 1st enrollments." DISTRICT PROCEDURES MANUAL
"expenditures for regular or incidental purchases of school library books available for general use by students, including any reference books, even though such reference books may be used solely in the classroom. Expenditures for the cost of binding or other repairs to school library books and freight and cartage for school library books. Expenditures for periodicals and newspapers for general use by the school library and other library supplies such as paper, pencils and index cards. Also included in this budget are audiovisual aids." DISTRICT PROCEDURES MANUAL
These budgets are spent under the directionof the principal. the principal may or may not consult with the Media Specialist on needs for purchase. Do NOT use funds from these accounts without PRINCIPAL'S APPROVAL. . . (Unused funds will be returned to the District before June 30th.)" DISTRICT PROCEDURES MANUAL
Equipment Repair -- 2650.0440.0500.10.SCH
"Expenditures for repair of instructional and office equipment such as overheads, film projectors, duplicators, Xerox machines, ThermaFax, Video recorders, [computers and printers], etc." DISTRICT PROCEDURES MANUAL
Educational Supplies -- 1000.XXXX.0500.10.SCH
"Expenditures for all supplies which are actually or constructively consumed in the teaching-learning process, including freight and cartage on them. Some examples of these supplies are: tests, chalk, paper..., supplies for the operation of equipment used in the teaching-learning process, workbooks..., printing of classroom materials, and magazines and periodicals for classroom use." DISTRICT PROCEDURES MANUAL
Capital Outlay (Equipment) -- 4600.XXXX.XXXX.30.SCH
"Expenditures for purchase of [all] equipment in the school. Examples include projectors, computers, video recorders, duplicators. This budget is for purchase of equipment, not repair." DISTRICT PROCEDURES MANUAL
M & O (Maintenance and Operation) -- no specific account number is given.
[These projects are often paid directly with district funds.]
This account is earmarked for specific maintenance and operations projects such as improving electrical lighting or outlets in the media center. Work from the carpenter shop to build a new circulation desk is also available from this account area. Often these projects are paid directly from district accounts; funds are not transfered to the schools. Requests for M&O needs at each school are submitted to the district yearly by the principal. Therefore, the only way these funds are available to the media center is through principal request to the district and district approval for the media center project to be completed.
Account(s) will be set up by the school to HOLD school generated funds until they are used for appropriate purchases. These funds may be from Book Fairs, Lost Book payments (all schools) and Library Use Fees or Fines (secondary schools only). These funds can be used for ANY defined need FOR the media center. Following defined purchasing procedures is important here. . . (Unused funds will remain in the school media account for the following year.)
Account(s) set up by school -- 8100.XXXX.XXXX.XX.SCH.ACCT
"[You] are strongly encouraged to turn monies received into the office on a daily basis, in time to be receipted and deposited in the daily bank deposit... [because] the District does not reimburse lost or stolen money in the school..."
"At the end of the school year a student may be charged for lost books or school property. . . Students have until October 31, of the next school year to return lost items and receive reimbursement. The amount of refund will be determined by the condition of the item returned. After this date the school's books are closed and no refunds should be made." DISTRICT PROCEDURES MANUAL
These funds usually come from state/federal monies and are placed directly into media accounts at the school. . . (Unused funds may or may not remain in the school account for the following year.)
STATE LEGISLATIVE FUNDS (5370 ACCOUNT):
Library Books, etc. -- 2220.0644.5370.10.SCH
They funds are often earmarked for a specific use. Care should be taken in expending these funds correctly because of auditing concerns. Recently these funds have been for books and/or electronic media (software, CD rom, video, Electronic Databases). Historically, funds could NOT be used for equipment. The legislature approves these funds specifically for a stated need. They are "one time" or "soft" money meaning the allocation is not automatically given every year. The legislature must approve the allocation and the amounts yearly. Many years these funds are not available.